Plans and directs accounting activities within the accounting department by performing the following duties, personally or through subordinate supervisors.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Review General Ledger for accuracy and make appropriate adjustments.
- Review actual to budgeted expenses
- Prepare income statement, balance sheet and Financial report for monthly board meeting for both the SAA and CRA
Grant Financial Accounting
- Perform due diligence on all Grant Vendor invoices to ensure math accuracy.
- Enter all invoices into Mas90. Allocate percentages based on funding source support
- Prepare invoicing to funding agencies in accordance with each agency’s requirement.
- Update all spreadsheets keeping budget for each project accurate.
- Record and track Cash receipts for each funding agency into Mas90.
- Make Grant vendor payments after receipts are recorded.
- Assist Grant vendors in accuracy of their pay applications, retention, etc. according to the contract agreement.
- Monitor and prepare required Grant financial reports in accordance with Grant Agreement. (Varies based on funding agency (FAA, FDOT, HUD, RIF, EDTF).
Oversee Accounts Payable
- Review all Purchase Orders
- Review all invoices before forwarding
- Review PCard purchases for accuracy, GL coding, and explanations
Oversee Accounts Receivable
- Act as backup to process Cash receipts
- Review all incoming checks
- Review A/R, recommend and assist collection actions
- Communicate with problem customers to resolve issues
- Review timecards each pay period
- Review final payroll reports to ensure accuracy
- Act as backup in payroll processing
- Reconcile Projects Account
- Reconcile all SBA accounts and review Operating, Payroll and Lease Deposit accounts
- Prepare all transfers between SAA accounts and FLGFC. Monitor balances and update spreadsheets
- Prepare budget addendums as deemed necessary throughout the year.
- Coordinate all audit activity.
- Comply with auditor’s request during annual audit
- Review auditor’s findings, make adjusting entries, reconcile our Trial Balance to audited Trial Balance
- Prepare Annual Financial Reports due to City and County agencies in accordance with Florida Statutes (after audit complete)
- Forward audit report to all SAA agencies as required by agreements.
- Oversee Staff Assistant in preparation of packet. Coordinate all action items to ensure we have proper support documentation.
- Review all submissions for punctuation and spelling
- Review final product before copying for distribution to the board
- Ensure the appropriate number of copies for signature on approved items.
- Answer any board member’s questions after they receive the board packets. Attend Board meetings and be prepared to answer financial questions.
- Maintain the employee manual. Prepare and track of any changes to policies
- Discuss changes in employee manual with labor attorney, as needed
- Monitor driver’s license check compliance
- Make sure payroll is processed according to established policies
- Attend training sessions as needed to stay current on Florida Statute guidelines for records retention and disposal
- Box and/or discard aged documents in accordance with retention and disposal guidelines. Prepare proper reports of activity to Florida Records Management Dept.
- Oversee inventory activities. Ensure schedules are up to date and items to be disposed are done so in accordance with FL statutes
- Review and update the NCT Depreciation Schedule to tie with our GL activity
- Gather information and prepare renewal applications annually for all SAA insurance coverage.
- Insurance Certificates – set up “tickler” system for tracking due dates and contact information.
Into Plane Negotiations
- Assist in gathering financial information.
- Other duties may be assigned.
- Oversees and directs the work activities of accounting personnel to include, hiring, compensation, budgeting, disciplining, scheduling, terminating and measuring of performance, including the direction and supervision of staff.
- Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
- Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.
- Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Change Management – Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
- Delegation – Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
- Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
- Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
- Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Visionary Leadership – Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
- Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
- Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.
- Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
- Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Strategic Thinking – Develops strategies to achieve organizational goals; Understands organization’s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
EDUCATION and/or EXPERIENCE:
Bachelor’s degree (B. A.) from four-year college or university; seven to ten years related experience and/or training; or equivalent combination of education and experience
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit/stand/talk/hear.