Receptionist – Bilingual (Spanish)

/in , , /by

Receptionist – Bilingual (Spanish)

Hourly wage $12 – $15 per hour depending on experience.

We are looking for Receptionist with a positive attitude, self starter and detail oriented.

Qualifications:

Must have excellent telephone verbal communication skills. Fluent in Spanish. Working knowledge of Word and Excel. Two years of college or trade school.

Receptionist duties including but not limited to:

Receive and direct all incoming calls

Greet and sign in visitors

Set up new files

Filing

Scanning invoices

Postage meter

Calls for Credit References on New customers

Sales and Marketing Coordinator

/in , /by

Sales and Marketing Coordinator

$30,000 – $40,000 per year

Sales & Marketing Coordinator

Reports to  Marketing Manager

Salary & Bonus Range$30k – $40k

Position Overview:  Works closely to assist the national sales and the marketing managers by coordinating a range of projects and activities to achieve company objectives. Provides key monthly reports and administrative assistance as needed. Acts as liaison to vendors, customers and staff to guide projects from planning to completion. Ability to work and think independently and juggle priorities in a dynamic environment. Ability and willingness to grow with the company by taking on additional roles and responsibilities as needed. Detail-oriented, flexible and positive.Education:

Bachelor’s degree or 2-4 years of experience preferred. Excellent computer skills required. Proficient with Microsoft Office programs; particularly comfortable to learn and utilize more with Excel, PowerPoint, Enterprise Management and Customer Relationship Management software systems, QuickBooks Enterprise and Goldmine.

Job Description & Duties

  • Works closely and collaboratively to assist the national sales and marketing managers
  • Assists key activities by coordinating sales and marketing reports, incentive programs, rebate tracking, expense tracking, advertising, market and general research
  • Assists by coordinating and acting as liaison on variety of key projects including printing for all product materials, marketing collateral, sales tools, retail displays, trade shows, meetings, customer trainings and events; keeps digital marketing files organized and updated to support access to sales tools
  • Processes incoming leads by entering information into CRM database, mailing literature and product requests, and fielding leads to sales team in a timely manner; interface with sales team to support service to customers and prospects
  • Responsible to coordinate stock of product samples and sales literature
  • Responsible to coordinate stock & distribution of field sales tools displays for showrooms and models
  • Sustains a working technical knowledge of all Fi-Foil products
  • Creates, coordinates and executes detailed plans in an organized, effective manner
  •  Ability to work and think independently and collaboratively
  • Ability and willingness to grow with Fi-Foil by taking on additional roles, duties and responsibilities as needed
  • Maintains flexibility in a dynamic work environment
  • Maintains a positive attitude and team spirit

Director of Development

/in , /by

Position:        Director, Development

Reports to:      President

Supervises:      N/A

 

Position Purpose:  The Director of Development is responsible for planning, organizing, and directing all fundraising efforts including major gifts, special events sponsorships, charitable giving and capital campaigns.  The Director works closely with the President and the board of directors of the foundation in all development and fundraising endeavors. The Director works directly with major investors on monitoring the use of the benefits that are included in their investment as to ensure roi. The Director is also responsible for overseeing fundraising, publicity and administrative responsibilities associated with the foundation.

 

Education/Experience:        Bachelor’s Degree  and a minimum of three years experience in business and/or not-for-profit fundraising.

 

Revised:         2/15/17

 

DUTIES:

  1. Meet prospective donors and supporters on a continual basis to establish effective communications with them.
  2. Grow a major gifts program including identification, cultivation and solicitation of major donors.
  3. Oversee grant seeking including research, proposal writing, and reporting requirements.
  4. Ensure investors are utilizing benefits associated with their level of investment.
  5. Build the planned giving program with a focus on deferred gifts such as bequest expectancies.
  6. Direct the annual fund program, including mailings and annual fundraising drives.
  7. Direct capital campaigns and other major fundraising drives.
  8. Assist in coordination and recruitment of sponsorships for special events.
  9. Direct employee fundraising drives.
  10. Oversee prospect research.
  11. Update President and Board of Directors on status of fundraising.
  12. Make public appearances/accept speaking engagements to share information about the organization’s role in the community.
  13. Oversee fundraising database and tracking systems.
  14. Oversee creation of publications to support fund raising activities.
  15. Outreach to area nonprofits and tracking of applications for Foundation grants
  16. Maintain gift recognition programs.
  17. Demonstrate professional conduct at all times.
  18. Perform other related duties as requested.

 

QUALIFICATION REQUIREMENTS:

  • Must embrace the mission of the organization.
  • Strong interpersonal and writing skills.
  • Have knowledge and experience in fund raising techniques, particularly major gift fundraising.
  • Possess the skills to work with and motivate staff, board members and other volunteers.
  • Have the desire to get out of the office and build external relationships.
  • Be a “self-starter” and goal driven to initiate donor visits and fundraising calls.
  • Be organized and exhibit “follow through” on tasks and goals.
  • Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense and good listening ability.
  • A bachelor’s degree.
  • 3 years minimum experience in professional fundraising.

CFO

/in , , /by

Central Florida licensed mortgage lender seeking a Chief Financial Officer.  The CFO will oversee all financial functions, including accounting, budget, credit and insurance. Working closely with the President/CEO, the CFO will design and coordinate a wide variety of accounting and statistical data and reports.  While independent thinking and action are mandatory skills for this position, the CFO will be required to lead and direct the work of the company’s accounting staff, performing a variety of tasks, setting and accomplishing goals that meet the strategic vision of the company.  Candidates must possess at least 5 years’ experience of controller/CFO level work in corporate positions OR equivalent experience level in public accounting who has worked with clients in various industries.  CPA preferred.  Competitive salary and benefits. 

Director of Finance

/in , /by

TITLE:           Director of Finance

 

QUALIFICATIONS: Accounting/Finance experience.  Extensive knowledge of excel spreadsheets and accounting software, particularly Peachtree for Windows.  Experience with Microsoft Office, including Outlook and desktop applications is also desired.

 

RESPONSIBILITIES:

 

FINANCIAL

  1. Prepare monthly financial statements to be presented at Finance Committee and Board of Directors’ meeting, working closely with the President and the Auditors on issues in question as to adherence to Generally Accepted Accounting Principles and legal/ethical issues.
  2. Maintain Accounts Payable in Peachtree for Windows accounting system. Assure proper documentation is acquired on all transactions between the Center and its vendors.  Keep all A/P files in an orderly and usable fashion.
  3. Prepare all checks on computer system, ensuring no checks are lost or stolen, by tracking numerical progression of checks. Ensure that there are always two signatures on every check.
  4. Prepare all necessary journal entries on a monthly basis.
  5. Administer petty cash and reconcile at a minimum, on a monthly basis.
  6. Work closely with Auditors, providing them with any and all information requested for the audit function.
  7. Assist President with preparation of monthly reports of units of service and dollars, statement of activities, and the annual budget. In addition to any other duties that may be assigned by the President.
  8. Oversee the Centers supply purchases, maintaining expenses at or below budgeted levels.
  9. Coordinate the annual audit engagement with the CPA firm.
  10. Communicate effectively with the board of directors, management team and operational staff members.

 

GENERAL

  1. Strive to put forth a positive attitude toward the staff members, outside vendors, as well as the patient population of the Center.
  2. Be willing to help in any area of the Center, in order to ensure that Center operations run smoothly for all those who enter the facility.
  3. Directly responsible to the President of the Center for all financial interests of the Center.

Accounting Manager

/in , /by

Accounting Manager

 

SUMMARY:

Plans and directs accounting activities within the accounting department by performing the following duties, personally or through subordinate supervisors.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

 

Financial Reporting

  • Review General Ledger for accuracy and make appropriate adjustments.
  • Review actual to budgeted expenses
  • Prepare income statement, balance sheet and Financial report for monthly board meeting for both the SAA and CRA

 

Grant Financial Accounting

  • Perform due diligence on all Grant Vendor invoices to ensure math accuracy.
  • Enter all invoices into Mas90. Allocate percentages based on funding source support
  • Prepare invoicing to funding agencies in accordance with each agency’s requirement.
  • Update all spreadsheets keeping budget for each project accurate.
  • Record and track Cash receipts for each funding agency into Mas90.
  • Make Grant vendor payments after receipts are recorded.
  • Assist Grant vendors in accuracy of their pay applications, retention, etc. according to the contract agreement.
  • Monitor and prepare required Grant financial reports in accordance with Grant Agreement.  (Varies based on funding agency (FAA, FDOT, HUD, RIF, EDTF).

 

Oversee Accounts Payable

  • Review all Purchase Orders
  • Review all invoices before forwarding
  • Review PCard purchases for accuracy, GL coding, and explanations

 

Oversee Accounts Receivable

  • Act as backup to process Cash receipts
  • Review all incoming checks
  • Review A/R, recommend and assist collection actions
  • Communicate with problem customers to resolve issues

 

Payroll

  • Review timecards each pay period
  • Review final payroll reports to ensure accuracy
  • Act as backup in payroll processing

 

Bank

  • Reconcile Projects Account
  • Reconcile all SBA accounts and review Operating, Payroll and Lease Deposit accounts
  • Prepare all transfers between SAA accounts and FLGFC.  Monitor balances and update spreadsheets

 

Budget

  • Prepare budget addendums as deemed necessary throughout the year.

 

Audit

  • Coordinate all audit activity.
  • Comply with auditor’s request during annual audit
  • Review auditor’s findings, make adjusting entries, reconcile our Trial Balance to audited Trial Balance
  • Prepare Annual Financial Reports due to City and County agencies in accordance with Florida Statutes (after audit complete)
  • Forward audit report to all SAA agencies as required by agreements.

 

Board Packet

  • Oversee Staff Assistant in preparation of packet.  Coordinate all action items to ensure we have proper support documentation.
  • Review all submissions for punctuation and spelling
  • Review final product before copying for distribution to the board
  • Ensure the appropriate number of copies for signature on approved items.
  • Answer any board member’s questions after they receive the board packets.  Attend Board meetings and be prepared to answer financial questions.

 

Human Resources

  • Maintain the employee manual.  Prepare and track of any changes to policies
  • Discuss changes in employee manual with labor attorney, as needed
  • Monitor driver’s license check compliance
  • Make sure payroll is processed according to established policies

 

Records Management

  • Attend training sessions as needed to stay current on Florida Statute guidelines for records retention and disposal
  • Box and/or discard aged documents in accordance with retention and disposal guidelines.  Prepare proper reports of activity to Florida Records Management Dept.

 

Inventory Control

  • Oversee inventory activities.  Ensure schedules are up to date and items to be disposed are done so in accordance with FL statutes
  • Review and update the NCT Depreciation Schedule to tie with our GL activity

 

 

Insurance Renewals

  • Gather information and prepare renewal applications annually for all SAA insurance coverage.
  • Insurance Certificates – set up “tickler” system for tracking due dates and contact information.

 

Into Plane Negotiations

 

  • Assist in gathering financial information.
  • Other duties may be assigned.

 

SUPERVISORY RESPONSIBILITIES:

  • Oversees and directs the work activities of accounting personnel to include, hiring, compensation, budgeting, disciplining, scheduling, terminating and measuring of performance, including the direction and supervision of staff.

 

COMPETENCIES:

  • Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Team Work – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Recognizes accomplishments of other team members.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Change Management – Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
  • Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
  • Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates’ activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Visionary Leadership – Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
  • Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.
  • Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
  • Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Understands organization’s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

 

EDUCATION and/or EXPERIENCE:

Bachelor’s degree (B. A.) from four-year college or university; seven to ten years related experience and/or training; or equivalent combination of education and experience

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit/stand/talk/hear.